Duties of the accountant for primary documentation

 

Large organizations hire an entire accounting department to cope with volumetric accounting, and there is always a specialist in the accounting firm in slough department who deals with the primary documentation. Let's analyse the responsibilities of an accountant for the primary organization and the specifics of his work in the Republic of Belarus.

The position of the primary accountant and its features

The accountant for primary documentation accepts and processes invoices, shipping documents, sales receipts, acts, invoices and other primary documents. He can work in a company that is engaged in trade, transportation, construction - the main thing is that this organization has a large flow of primary goods, so a separate specialist or even a whole department is required to process it.

Employees in this position have to painstakingly check the data in the documents and transfer them to the accounting system, so the main requirements for such a specialist are attentiveness, accuracy, perseverance, and a willingness to perform monotonous work. It is also important to know well the workflow and the rules for filling out documents.

Responsibilities of the primary accountant

For an accountant for primary documentation, there is a job description that lists the main daily duties of a specialist. In many ways, these responsibilities depend on the accounting area that is entrusted to the accountant. Here is a rough list of them:

·        filling out outgoing primary documents;

·        timely collection of documentation from employees and contractors;

·        verification of the received documents for correctness of filling and compliance with the laws of the Republic of Belarus;

·        timely entry of the received documents into the accounting system - it is this task that often takes up most of the primary accountant's time;

·        registration of correspondence on accounting accounts on the basis of documents entered into the accounting program;

·        registration of accounting registers to summarize the information received;

·        preparation of summary reports for internal and external use, especially for the chief accountant of the company;

·        control over the correctness of document flow;

·        formation of sets of documentation;

·        transfer of paper originals to the archive;

·        participation in the inventory at the enterprise, assistance in fixing the results of the audit;

·        if necessary - participation in the work on the optimization of the process of collecting, checking and entering the primary source into the accounting system.

An accountant for primary documentation must have the following knowledge and skills:

·        laws and regulations of the Republic of Belarus that regulate document flow and archiving;

·        tax, accounting and financial laws;

·        internal company documents;

·        norms for filling out primary documents on paper and in electronic form;

·        rules for working with 1C or other accounting software, databases, reporting services and electronic invoices;

·        Rules for storing documents and rules for maintaining an archive.

Auxiliary tools for the primary accountant

In his work, the Cheapaccountants in slough is assisted not only by access to the legal framework and devices for storing papers - files, folders, racks - but also technical equipment, as well as computer programs.

Of course, it is important for a specialist to master 1C or another program in which accounting is maintained at the enterprise. The daily duty of the primary accountant is to create outgoing documents in this program and enter into it incoming documents from paper originals received from the company's counterparties.

Entering documents into the system takes up to 70% of an accountant's working time, and there are technological solutions to facilitate this task. For example, a service for automating the input of scans of primary documents "Primary" from Kontur. Buschtry to the accounting system. It speeds up the entry of invoices several times, reduces the percentage of errors in accountancy firm in slough and relieves the accountant from the most routine part of the work. 

The principle of operation of the service for automatic input of the primary is simple:

·        the accountant scans the original document or receives a scan from the counterparty, if he cannot transfer the originals on time;

·        sends a scan for recognition - the system reads the details and fields of the invoice, transfers the values ​​to the draft of the corresponding document in 1C;

·        The accountant checks the correctness of data recognition and holds the document.

Try to automate invoice entry in your company - get a free package for 10 recognition pages and get acquainted with the capabilities of the Primary Company. You do not need to install anything on your computer - the service works in the cloud and does not require modification of the accounting program.